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MINUTES OF POULTON VICTORIA G.S. A.G.M. MEETING HELD ON MONDAY, 7th February 2010 Committee Chairman: John S Dunne Captain: Ken Easdown Secretary: Alan Dunne Treasurer: Phil Black Handicap Secretary; Mark Proctor Players Representative John Hayes Present Ken Easdown; Mark Proctor; Alan Dunne ; Phil Black; Mike Gannon; John S Dunne; Dave Wilson; John Hayes; Pat Martin; Chris Jones; Rob Crofts; Peter Dollard; Alf Kerr; Phil Edwards; Phil Watson; Joe Brownbill; Derek Bolland; Bill Mc Evoy; Tony Clarke; Steve Esser; John Ralph; Frank Jablonski; Les Parrington; Darren Walker; Darren Jones; Derek Rothwell; Paul McLaughlin
Pat Ralph; Steve Jordan; Graham Jones; Peter Owens; Steve Holmes; Kenny Close The committee welcomed new members Steve Esser; Chris Jones; Darren Roberts; Phil Watson; Tony Clarke; to the society.
3a Secretary’s Report The secretary explained to the members present, the reason the past secretary S. Price was no longer a part of the society. He congratulated all members on their victory in the J.J. Dunne memorial Matchplay against the Leasowe Manor G.S. he also reiterated the importance of supporting the day, with more members and friends going back to the Horse and Jockey, he also thanked Leasowe Manor for their hospitality. He reminded members that the postponed Singles final will be played on Sunday 11th April and expressed the importance of supporting the 2 finalist [ Paul McLaughlin and John Hayes]3b Treasurers Report The treasurer Firstly thanked the outgoing treasurer Frank Jablonski for his outstanding contribution over the past 3 years. The fact that 2 presentation nights were held during 2009 and member’s participation in the parent club lottery and spot the ball monies falling off, had placed a strain on financial resources. Proposed by Dave Wilson and seconded by Mark Proctor a unanimously vote was carried, that the Financial report for 2009 is a true record. He expressed his disappointment in turn out to events organized by the society, especially Presentation night, for these to succeed it is imperative that members support the night. 3c Captains Report The Captain thanked the members for making his season so enjoyable, he thanked them for their support over the last season, he also thanked the secretary and treasurer for their support at a committee level. 3d Handicap Secretary’s Report Nothing to report 3e Players Representative Report Nothing to report
John S Dunne was elected as Chairman
Kenny [Barney] Easdown was elected 2010 Captain
One nomination from Mark Proctor was received for the Handicap Secretary position and seconded by Alan Dunne a unanimous vote was carried to elect Mark Proctor as Handicap Secretary.No nominations for the Secretary, Treasurer, and Players Representative were received; the present committee were prepared to stand. Proposed by Rob Crofts and seconded by Peter Dollard a unanimous vote was carried for the present committee to remain in office.
Committee proposals for 2010 Secretary’s Proposals 2010 The Secretary basically outlined the forthcoming fixtures. Sponsorship for the Team Texas Scramble and the 4BBB was received from John S Dunne and John Ralph. He informed the members about the details and costs for the day out and weekend away, a £30 deposit is required for the weekend away as soon as possible. The singles K.O. entry sheet will be placed on the notice board. He also explained about the new competition this season, the "Robbie Smith Memorial" Robbie was a long standing member of the society; this will be a special day with the presentation being held on the day at the Beechwood Social Club. He also expressed his concern in some
member’s attitude on the course, and in the red rooms, it had been
reported on numerous occasions about bad language in the red rooms
and etiquette on the course, this is not acceptable, and the
situation is being monitored by the committee.
members were warned that there would
be recriminations for any disregard in this matter. Treasures Proposals 2010 The treasurer explained to the members about the parent club increasing the membership fee to £10, this is an increase of £3 from last year, the reason for the increase is due to the introduction of a swipe card system and was told this is a one of payment and hopefully the membership fee will revert back to £7 next year, he reiterated the importance of supporting the parent club as we receive VAT refunds from weekend away and day outs, also he was looking into the possibility of receiving VAT refunds from green fees. He explained that last year we had 2 presentation nights, this brought a somewhat financial strain on the society, and the reason for this was to bring it in line so that trophies won, are awarded in the same year. He also told the members that they can now pay by direct debit if the wish to do so. Subs for the coming season will remain at £50.00 he explained it would be quite justified to increase the subs with the increase from the parent club and fall off in lottery and spot the ball monies; but feels that with more support from the members on presentation night and lottery participation this short coming in income can be overcome. Captains Proposals 2010 The Captain thanked the committee on his election as Captain; he also expressed his intention of playing with all members throughout the season. This season he has introduced the "Captains Charity Bunkers" they will be the 3 bunkers surrounding the 18th green, 50p each shot in the bunker goes towards the Captains nominated charity. Finally the Captain wished all members successful season. Handicap Secretary’s Proposals 2010 The handicap secretary has asked the past handicap secretary to assist in his 1st year, he also told the members that rule19 will be implemented on a more regular basis than previous seasons. The draw on a Sunday will be a random, draw except for the Captains game, any members wishing to be in an early game should let him, or a committee member know, on arrival. Players Representative Proposals 2010 The player’s rep has requested that any members with a grievance should speak directly to him before or after the game, this will then be brought up at the monthly committee meeting. " It is incumbent upon every member, without exclusion to ensure that their score cards are presented into the draw complete with a paid up receipt validated for the day, securely attached, else they obtain identifiable and traceable endorsements, from two members of the committee, one of which must be either the Chairman , Secretary or the Treasurer."Proposed by Alan Dunne and seconded by Ken Easdown; carried unanimously
Pat Martin proposed that the presentation be carried out after the last game of the season [24th October 2010] in the Arrowe Park G.C. and make the planned presentation night [12th November2010] a "Social night" for members, seconded by John Hayes a vote was carried. The motion was carried The secretary will contact Arrowe Park G.C. for availability and report back to the members. Proposed by Dave Wilson, Seconded by John Ralph to donate 25% of Two’s monies back to the society. The motion was carried. Discussion about the possibility of getting club polo shirts and jumpers arose and it was decided to inquire about costs and availability, Pat Martin told the floor that a company in Hoylake has all the relevant artwork in place. The secretary will contact the company and report back to the members with costs and details.
Final Note In summing up we consider the meeting to have been constructive, and again thank all those members who attended, we look forward to a successful season ahead and ask, urge and expect every member to actively participate in supporting both the Poulton Victoria Golf Society and the P.V. social club. Any members found unwilling to contribute positively towards the collective aims of Poulton Victoria Golf Society and Social Club respectfully, will be asked to leave. Yours in Sport The Committee P.V.G.S. |